Special Item Nos. 132-33
Perpetual Software License

Special Item Nos. 132-34
Maintenance of Software

Special Item Nos. 132-50
Training

Special Item Nos. 132-51
Information Technology Professional Services

C4 Planning Solutions, LLC
4914 Deans Bridge Road
Blythe, Georgia 30805
(706) 592-1520
www.c4plans.com

Our Services

We are a professional services Information technology firm targeting the Department of Defense, military services and agencies involved in command, control, communications and computer (C4) systems planning, integration and training.  We support a very narrow range of C4 services aimed at providing our customer’s with the very best C4 system engineering and planning services in support of joint force operations. We support a variety of customers in evolving doctrine for C4 systems, concept of operations development, C4 planning (including formal development of complex Command and Control Systems Plans), C4 related exercise support, C4 systems training and engineering services to convert existing C4 systems plans into a relational database driven tool.

We keep our focus narrow to provide the best value for our customers.  For more information about our services please visit our website at: http://www.c4plans.com/

Ordering Services

Acquiring Information Technology or Professional Services is a simple and easy process with GSA. Because GSA has determined the prices on all of the Federal Supply Schedules to be fair and reasonable based on competition prior to award (FAR 8.404), there is no need to synopsize your requirements; effectively there is no need to advertise your requirements in any of the vendor posting systems.  To place an order, simply fill out the procurement form used by your Unit or Agency. Then review three Schedules, and make a determination of which Schedule holder offers the best overall value to your Agency. Once you’ve decided that, submit your purchase order to that company. This enables you to keep documentation and paperwork to a minimum, yet allow you to exercise discretion in determining the  "best value" in obtaining services and products.

To Order Services

Simply click on our GSA Schedule. You can compare other vendor’s schedules via the GSA Web Site. Just follow the links to order from GSA Advantage.

Once the comparison is completed, you may determine the “best value” offering to support your needs. 

Now you are ready to place your order.

Determining Best value

The best value selection process can be found in FAR 8.4. The determination process is left up to you, the procuring agency. This ensures you have the latitude to select the vendor that provides you with the best value for your procurement dollars.

Some of the best value factors to consider are:

Cost

Past Performance

Technical Expertise

Subject Matter Knowledge of Vendor Personnel

On-site or Off-site support requirements (Contractor Location(s))

Delivery Schedule

Management Experience and overall approach

While these considerations represent a few factors in your decision making process. There are many other factors to consider which may, based on the support task, be more important in determining best value than any one of the above factors. The best approach is for you to determine what constitutes "best value" when purchasing, this is what purchases through FSS provides.

To Place an Order with Us.

(1) Determine whether this will be a task/purchase order?
(2) Develop a SOW in your own format. The SOW should include:

Scope of Work
Period of Performance
Deliverables
Travel, if applicable
Security Clearance Information
On-site or Off-Site requirements
Vendor Restrictions (if any)
Exercise or Deployed Support
Acceptance Criteria, if applicable

(3) Send package to C4 Planning Solutions, LLC, GSA Program Office at the address below. This package should include the necessary technical description of requirements and administrative contract information including applicable terms and conditions.

Send To:           C4 Planning Solutions, LLC
                        Attn: GSA Program Manager
                        4914 Deans Bridge Road
                        Blythe, GA 30805

                        Phone (706) 592-3095 or 592-1520
                        Email: GSA.Sales@c4plans.com

BPA
How to Set up a BPA
What are The Benefits of a BPA?
Who Can Place Orders against a Federal Supply Schedule BPA?
Additional Guidelines

How to Setup a BPA

Setting up a BPA is a simple and straight-forward process: Define your agency requirement. This can be general in nature, such as a variety of services or items within in a broad class of supplies or services.

Estimate your quantities and delivery requirements. If your BPA estimate is above $2500 follow FAR 8.4 ordering procedures-click on GSA Advantage!™ or look at 3 price lists. If your estimate exceeds the maximum order threshold, look at additional price lists and be sure to seek price reductions.

Once your "Best Value" selection is complete, you and the contractor(s) sign the BPA. You may now begin to place orders.

You do not need to make a best value selection for every order-you already did that when you set up the BPA!

Review the BPA, at least annually to make sure it remains a best value for your agency.

What Are the Benefits of a BPA?

A BPA can be set up for regional or local offices that allow them to place orders directly. In doing this, the entire agency may enjoy the benefits of additional negotiated discounts under the BPA.

BPAs do not obligate funds. Specific orders placed against the BPA obligate funds.

They may last as long as the contract.

BPAs permit schedule users to set up "accounts" that easily meet reoccurring requirements.

BPAs provide access to the latest technology/services.

BPAs will further decrease costs, reduce paperwork, and save time by eliminating the need for repetitive, individual purchases from the schedule contract.

Who can place orders against a Federal Supply Schedule BPA?

Individual agencies should not establish BPAs for Government-wide use. However, multiple agencies may consolidate their requirements and obtain greater discounts. Agencies that team together to develop a cooperative BPA should be identified as signatories when the BPA is established.

Additional Guidelines:

If you wish to extend or change an existing task with C4 Planning Solutions, simply modify that order to reflect the change in scope, period of performance, deliverables, etc.

Tasks can cross fiscal year boundaries if authorized

Minimum order is $10K

Agencies may use written orders, electronic orders, blanket purchase agreements, individual purchase orders, or task orders for ordering services under this contract. Blanket Purchase Agreements do not extend beyond the end of the contract period.

Terms and Conditions Applicable to C4 Planning Solutions' FSS

Guidelines for Task and Purchase Orders
The process for obtaining our Professional Services using task and purchase orders is very easy

Complete the task/purchase order using any standard purchase form (e.g., SF1449, 1155, GSA300, etc.)

Attach the SOW and send the package to us.

Terms and Conditions
Authorized Negotiators
Invoices and Payment
IT and Professional Services
C4 Planning Solutions' Federal Supply Schedule Information

Authorized Negotiators
The following is a listing of individuals who are authorized to negotiate on behalf of C4 Planning Solutions.

The technical points of contact are:

Mr. James A. Fennell
President
(706) 592-1520
fennell@c4plans.com

Mr. Joe Colpaert
Program Manager
(706) 592-3095 Ext 104
joe.colpaert@c4plans.com

Invoices and Payment
Invoices for IT Professional Solutions and Services will be submitted by C4 Planning Solutions upon completion of work and/or satisfaction of Government acceptance testing or milestone payments as negotiated per order. Payment under purchase orders can be made monthly for electronic payment, and as negotiated where cash payment procedures are used. Invoices will be submitted separately to each Government office ordering services under this contract.

IT Professional Services
C4 Planning Solutions offers IT Professional Services on an hourly basis for the services covered under our Federal Supply Schedule.

The offering is consistent with the methods employed by C4 Planning Solutions for services provided to all Government customers. Prices for IT Professional Services offered under this contract are in accordance with C4 Planning Solutions practices for its Government customers purchasing services under similar terms and conditions.

Prices are exclusive of any applicable travel and per diem charges. Travel and per diem charges will be determined in accordance with the Federal and Joint Travel Regulations in effect at the time the order is completed. Travel time will be charged at the hourly rates included in the contract. Actual travel expenses will be charged separately.

C4 Planning Solutions’ Federal Supply Schedule Contract Information
Federal Supply Schedule for Information Technology Professional Services
Authorized Schedule Price List
Services Category: SINs 132-32, 132-33, 132-34, 132-50 and 132-51
Contract #: GS-35F-0203U
Period of Performance: 18 January 2008 to 17 January 2013